Understanding Our Data Architecture
Why This Matters to Your Hospital
In today's healthcare environment, every procedure and patient interaction generates valuable data about supply usage and inventory needs. Our data architecture seamlessly integrates with your existing hospital systems to turn this data into actionable insights, without disrupting your current workflows.
How We Process Your Data
Data Collection
We connect directly with your core hospital systems:
ERP System Integration
We process your inventory data through secure CSV imports, including:
- Purchase orders and receipts
- Current stock levels and par levels
- Usage history and consumption patterns
- Item master data and product catalogs
- Vendor and pricing information
HL7 Clinical System Integration
We capture real-time clinical events through standard HL7 messages:
- ADT (Admission/Discharge/Transfer): Track patient movements that impact supply needs
- ORU (Observation Results): Capture supply usage during procedures
- DFT (Detailed Financial Transactions): Link supply costs to specific cases
- RDS (Pharmacy/Treatment Dispense): Monitor medication and supply dispensing
- SIU (Scheduling Information): Anticipate upcoming procedure supply needs
The benefit? Your existing systems continue to work as they always have, while we provide deeper insights into your supply chain.
Data Enhancement
We transform your raw data into actionable intelligence:
- Standardization: Convert different product codes (UNSPSC, HCPCS, NDC) into a unified format
- Clinical Context: Link supplies to procedures and outcomes
- Cost Analysis: Track actual usage costs against budgets
- De-identification: Protect patient privacy while maintaining clinical relevance
Smart Storage Solutions
Your data is organized to serve different needs:
- Real-time Access: For immediate inventory queries during procedures
- Analytics Platform: For identifying trends and optimization opportunities
- Secure Vault: For protected health information with strict access controls
How This Benefits Your Hospital
Immediate Benefits
- Reduced Stock-outs: Predict and prevent supply shortages before they impact procedures
- Cost Control: Identify unnecessary variation in supply usage across similar procedures
- Staff Efficiency: Eliminate manual inventory counts and reconciliation
Long-term Strategic Value
- Procedure Cost Analysis: Understand true costs per case
- Supply Standardization: Identify opportunities to standardize supplies across service lines
- Vendor Optimization: Leverage usage data in vendor negotiations
Security and Compliance
We maintain the highest standards for your data:
- HIPAA Compliance: Built-in safeguards for PHI in HL7 messages
- Access Controls: Role-based access aligned with hospital protocols
- Audit Trails: Track every data point from receipt to analysis
Looking Forward
Our platform grows with your needs:
- AI-Powered Insights: Predict supply needs based on scheduled procedures
- Cross-facility Analytics: Compare performance across your hospital system
- Regulatory Readiness: Adapt to changing healthcare requirements
Next Steps
Ready to optimize your supply chain? Our team can:
- Assess your current ERP and HL7 systems
- Develop a custom integration plan
- Show you projected savings based on your actual data
Contact our implementation team to begin your journey toward smarter inventory management.